Submission Guidelines – Abstracts and Workshops

CLARIFICATION: Guidelines below are for both presentation abstracts and workshop abstracts. Please read the submission guidelines carefully and completely.

 

Submission

• Please submit your abstracts online only. Abstracts submitted via other methods will not be accepted.
• Abstracts must be submitted and presented in English with a quality of writing suitable for publication.
• Abstract changes and corrections will be accepted until the deadline on Saturday, September 14, 2024 (23:59, CEST)
• For presenting authors of accepted abstracts, Forum registration and participation is mandatory.
• All abstracts will be reviewed by the Scientific Committee (SC) based on quality, relevance, and innovation. The SC will advise the Local Organizing Committee, which decides on final acceptance and presentation type (ie, oral or poster).

Notifications (Emails)

• Only the submitting/corresponding author receives all notifications about the abstract. Please make sure that emails from information@smart-abstract.com are not deemed spam by your email provider.
• Submitting/corresponding author is responsible for informing all co-authors of the successful submission, acceptance or rejection, and for forwarding presentation instructions to presenters.

Content and format

• Three types of abstract submissions are allowed:
         (1) Presentation (oral or poster)
         (2) Presentation (protocol or work-in-progress)
         (3) Workshop
• Abstracts must report original work not yet published or published between June 2024 and the Forum (June 2025).
• Authors may submit a maximum of two presentation abstracts and one workshop abstract as a presenting author but can be mentioned as a co-author of other abstracts.
• Multiple presenting authors are allowed for Workshops, but only one presenting author is allowed for presentations.
• Abstracts of completed studies reporting results will be prioritised for oral presentations.
• Abstracts of study protocols or work-in-progress will be considered for poster presentations.
• For Titles, please use sentence case (ie, only the first letter, proper nouns, and acronyms should be capitalised (eg, Exploring the role of ChatGPT in higher education in Switzerland: a systematic review)
• Do not use the title or name(s) of author(s) or affiliation(s) in the body of abstract (blinded review).
• Please phrase your abstract clearly and unambiguously, and structure it according to the type of abstract submission:
  
  (1) Presentation (oral or poster):
  • Study design, Objective(s), and Background
  • Methods
  • Results
  • Conclusions
  (2) Presentation (protocol or work-in-progress):
  • Study design, Objective(s), and Background
  • Methods
  • Results (if any)
  • Relevance
  (3) Workshop:
  • Rationale and Objective(s)
  • Target audience
  • Workshop format and Anticipated outcomes
  • Duration (maximum 90 minutes), Maximum participants, Space and material needs
• Use abbreviations sparingly, and only use standard abbreviations.
• Abstract content is limited to a maximum of 2,500 characters (including spaces) for Presentations and to a maximum of 3,500 characters (including spaces) for Workshops.
• Abstracts may include up to 2 figures (1 image and 1 table). You can upload images in JPG or PNG format with a max. size of 2.5 MB.
• Abstracts may include up to 3 references.
• Please refrain from formatting your abstracts. We cannot guarantee that abstracts will be formatted in the exact way as they are entered.